--- title: How to Track Crew Hours with TaskTag’s Timesheet Tracker description: Streamline clocking in and out via timesheet tracking in TaskTag with this walkthrough on setup, best practices, and real-world examples. image: https://blog.tasktag.com/hubfs/Timesheet%20Tracker%20Outer-1.png --- [Skip to content](https://blog.tasktag.com/product/timesheet-tracker#main-content) [![TaskTag logo](https://blog.tasktag.com/hubfs/tasktag-logo.svg)](https://www.tasktag.com) - [Features](https://tasktag.com/features/photo-documentation/) - [Pricing](https://tasktag.com/pricing) - [Compare](https://tasktag.com/compare/companycam/) - [Blog](https://blog.tasktag.com/) - [Resources](https://blog.tasktag.com/product) Open main navigation Close main navigation - [Features](https://tasktag.com/features/photo-documentation/) - [Pricing](https://tasktag.com/pricing) - [Compare](https://tasktag.com/compare/companycam/) - [Blog](https://blog.tasktag.com/) - [Resources](https://blog.tasktag.com/product) - [Start For Free](https://app.tasktag.com/register/signup-with-email?_gl=1*1ic34dn*_ga*MjU5NjU5OTI3LjE3NzM5Nzc1Nzg.*_ga_B535V4B5ZV*czE3NzczMzU3MjgkbzQkZzAkdDE3NzczMzU3MjgkajYwJGwwJGgw) [Start For Free](https://app.tasktag.com/register/signup-with-email?_gl=1*1ic34dn*_ga*MjU5NjU5OTI3LjE3NzM5Nzc1Nzg.*_ga_B535V4B5ZV*czE3NzczMzU3MjgkbzQkZzAkdDE3NzczMzU3MjgkajYwJGwwJGgw) # **How to Track Crew Hours with TaskTag’s Timesheet Tracker** ![Timesheet Tracker Thumbnail](https://blog.tasktag.com/hs-fs/hubfs/Timesheet%20Tracker%20Thumbnail.png?width=2000&height=1125&name=Timesheet%20Tracker%20Thumbnail.png "Timesheet Tracker Thumbnail") **Table of Contents** [Introduction](https://blog.tasktag.com/product/timesheet-tracker#intro) [The Problem](https://blog.tasktag.com/product/timesheet-tracker#problem) [Ideal Workflow](https://blog.tasktag.com/product/timesheet-tracker#ideal-workflow) [Step 1: Add a Job Site Address to the Project](https://blog.tasktag.com/product/timesheet-tracker#step1) [Step 2: Workers Clock In by Sharing Location in the Project Chat](https://blog.tasktag.com/product/timesheet-tracker#step2) [Step 3: Workers Clock Out the Same Way](https://blog.tasktag.com/product/timesheet-tracker#step3) [Step 4: Export Timesheets When You’re Ready](https://blog.tasktag.com/product/timesheet-tracker#step4) ## Why TaskTag’s Timesheet Tracker is a Must-Have for Contractors Keep crew hours accurate and effortless with a dedicated timesheet tracker workflow in TaskTag. Log hours through location-tagged check-ins — all within your existing project workflows. No extra apps, no added friction. This guide will show you how to build a simple, integrated system that brings transparency, accountability, and ease to time tracking on every job. Who this is for: Project managers, foremen, field crews, and admins who need to track labor hours across active job sites — without using a dedicated time-tracking system. What this solves: Most time tracking tools are either manual (pen & paper, text messages) or too complex (dedicated apps that crews resist). TaskTag simplifies it: workers check in and out by sharing their location in the job’s existing chat, tagging it to the project or task. It’s lightweight, location-verified, and fits into the workflows teams are already using. ## Common Construction Time Tracking Challenges That Cost You Time tracking is one of the most broken workflows in the field: - Crews forget to log their hours - Foremen are stuck collecting and submitting everyone’s time - Dedicated time tracking apps are too clunky or get ignored - Admins have to reconcile scraps of info across texts, calls, and spreadsheets - There’s no way to verify **where** and **when** a worker actually checked in This leads to: - Inaccurate payroll - Lost billable hours - Frustrated crews and admins - **No accountability or paper trail** ## The Smart Way to Track Labor Hours with TaskTag With TaskTag, you can: - Use the **existing project and chat group** to keep all warranty communication centralized - Create a **dedicated task for each warranty issue** - Include photos, description, assignment, and schedule - Share the task with the client as a viewer — so they’re informed but not overwhelmed - Keep all updates, comments, and signatures **timestamped and organized** - Resolve the issue professionally — with full documentation for your records ## Step 1: Set Up Your Project with a Job Site Location Every project you manage in TaskTag (like 'Smith Residence', 'Elm St Apartments') should include a physical address. This enables TaskTag to confirm if a crew member’s shared location **matches the job site**. Example: - Project: Elm Street Apartments - Address: 1223 Elm St, Dallas, TX, 75025 This adds **location verification** to check-ins. If you don't already have a project for your jobs, [go ahead and make one](https://scribehow.com/viewer/How_Projects_Are_Assigned_to_Teams_in_TaskTag__XGZPfWgATEKXfEUVwRoekA?scrollToActionId=70c43886). ## Step 2: Clock In from the Field Using Location Sharing in TaskTag Crews don’t need a new app. They just: - Open the chat for the project (e.g. Elm Street Apartments) - Tap **“Share Location”** - Add the project hashtag (e.g. #Elm\_Street\_Apartments) or tag a specific task This creates a **GPS-verified clock-in**, automatically tied to the project or task. ## Step 3: Clock Out and Record Work Hours Instantly At the end of the shift: - Open the same project chat - Tap **“Share Location”** again - Tag the same project or task TaskTag calculates the **hours worked** between the two pins. ## Step 4: Export Accurate Timesheets for Payroll and Billing From the admin view, you can: - Export a **timesheet for a specific project** (e.g. 'Smith Residence') - Or export a **global timesheet** across all your active projects The export includes: - Worker name - Clock-in and clock-out times - Total hours worked - Project/task tagged - Whether the location matched the jobsite ## Real Example: TaskTag Timesheet Entry from the Field **Project:** `Elm Street Apartments` **Worker:** Juan D. | Date | Check In | Check Out | Total Hours | Location Match | | --- | --- | --- | --- | --- | | 6/28 | 7:12 AM | 3:54 PM | 8.7 hrs | Yes | | 6/29 | 7:20 AM | 11:48 AM | 4.5 hrs | No (off-site) | | 6/30 | 7:06 AM | 4:02 PM | 8.9 hrs | Yes | --- ### Best Practices for Contractor Timesheet Accuracy and Accountability **Use your existing project chats** for all check-ins > No need for separate threads or tools **Ensure jobsite address is accurate** > So TaskTag can verify location matches **Tag check-ins properly** > Always include project or task name for attribution **Encourage daily check-in/out habit** > Foremen can remind crews during morning huddles **Export timesheets weekly for payroll** > Keeps data current and accurate **Assign one admin to review reports for discrepancies** > Prevents errors before they hit payroll --- ### Final Checklist Before Submitting a TaskTag Timesheet - \[ \] Jobsite address added to each project - \[ \] Workers trained to check in/out via location pin - \[ \] Check-ins tagged to correct project or task - \[ \] Admin reviews and exports timesheets - \[ \] Location matches verified before sending to payroll --- ### How TaskTag Timesheets Improve Project Profitability and Crew Management **No new app needed** — Crews are already using TaskTag **Accurate, location-verified hours** **Saves time for foremen and admins** **Protects against time fraud or disputes** **Links labor to specific projects/tasks** for cost tracking **Works across your existing workflows** — selections, punch, warranty, and now timesheets too > “Time tracking shouldn’t feel like another job. TaskTag makes it part of the job — naturally.” ### Frequently Asked Questions (FAQs) **1. How does TaskTag track time for construction workers in the field?** TaskTag uses location-based check-ins through the project chat, allowing workers to clock in and out by simply sharing their location. This ensures accurate time logs without needing a separate time tracking app. **2. Can I export timesheets from TaskTag for payroll or billing purposes?** Yes, TaskTag allows you to export detailed timesheet reports anytime. These exports are perfect for payroll, invoicing, and end-of-week reporting—making admin work fast and accurate. **3. What if a worker forgets to clock in or out?** If someone forgets to clock in or out, project admins can manually update the timesheet entry based on communication records or jobsite logs. TaskTag also tracks all activity in the project chat to help verify time entries. 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